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| Note |
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If you require the files to be uploaded to a department Teams folder, navigate to the respective Teams group on SharePoint and follow the same steps. |
Creating a File Request Link
Click New > Folder
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Give the folder a name
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Folder will be created in your OneDrive
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Click on three dots to open the options and select request files
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You can also do that by selecting the folder and click on ‘Request Files' on the top menu pane
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.
This name is only visible to you, not to people who you are requesting files from.
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Once the folder is created, click on “three dot” menu and select “Request Files”
Enter a short description for the files that you are requesting (
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e.g: ACT1000 Assignment 1) and click
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on “Next”. This description will be shown to people on the upload page.
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A unique link will be
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generated which can be either copied (1) or can be sent
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A success message is displayed
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as an email (2) to recipients you specify in the “To” field. An optional message can be added to the field underneath.
Click “Done” to continue.
Submitting Files to a File Request
When a user opens the “File Request” link, they will be presented with a page showing the short description that was entered at the time of creation of the File Request.
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Clicking on
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Success message is displayed once the files are uploaded
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You will receive an email notification from SharePoint about any file uploads that are done
Uploaded files are renamed with first and last name of the person who uploaded the file in the folder that you earlier created
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“Select files” will allow the user to select files to submit from their computer.
Users will also be asked to enter a First/Last name, which will be added to the file names of uploaded files.
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Users will be shown a success message once the files have been successfully submitted
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You should receive an email notification from SharePoint for each submission
Setting an Expiry for the File Request Link
Click on the “three dot” menu next to the folder which has File Requests enabled.
Then Select “Manage access”.
Click on the “Links” tab
Then click on the “Cog” icon next to the link labelled “Anyone with file request link can upload”
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Click on the date field to select the expiry date from the calendar. Then click “Apply”.
Click “Apply”
Disabling/Removing a File Request link
Once you have received all the files that you are expecting, you can delete remove the link for file uploads or an expiration date for the link can be set.
Click on Private
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file “File Request” link
Click on
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You can delete the link or set an expiration date for the link after which files can’t be uploaded
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The folder can be shared if it is in your Personal OneDrive location. When it is in a Teams group or a department SharePoint, everyone who has access can view the folder and files
You can share the folder to people within NIDA using the ‘Share’ button in the top panel or clicking on the three dots and selecting ‘Share’
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You can enter e-mail of the staff or copy the link to be shared as a message
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the “three dot” menu next to the folder which has File Requests enabled.
Then Select “Manage access”.Click on the “Links” tab
Then click on the “Bin” icon next to the link labeled “Anyone with file request link can upload”