Content Comparison

230122 STILL NEED TO CLEAN UP THE GROUP C GENERAL NOTES AT THE BOTTOM OF THIS PAGE

Echo360 is a platform used at NIDA to hold video content used to teach courses.

This content is then linked to from Canvas (aka ‘NIDA Learn’), which is NIDA’s learning management system.
Echo360 replaces Canvas' built-in video app called Studio.

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These workflows fall into four five Groups. The first three Groups hold holding the main most used workflows are bolded:

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More detail on the workflows in these Groups is provided in the sequence tables below, including links to the steps for each.
The main workflows are shown in red.

Each workflow is given a code, eg A.3. is the third workflow in Group A.

Sequence 1 - for the ‘Course-Section-Class’ and ‘Collection’ methods

Sequence 2 - for the ‘Student Submission’ method

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Group A: Staff need to upload video content to Echo

General notes applying to all Group A workflows

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In addition to videos, you can upload presentation files (such as PowerPoint) and pdfs to Echo360. Since video is the main type of content used in Echo, these workflows tend to refer to this content as just ‘video’

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Whenever you upload content to Echo, it’s added to your personal Echo library:

• You can use one of the three methods to share this content

  • as a student you can use the student submission method to upload your video content as part of an assessment submission

  • as an instructor, you can use either the course-section-class or collection method to allow others to access this content. Or you can simply keep your content to yourself in your library.

• You can view and manage your Echo library from within Canvas.

• Zoom recordings and classroom captures organized by the AV department should also appear in your Echo library.

There are three places you can link to Echo videos from within a Canvas course page:

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the text editor

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the Modules screen, and

the course’s blue navigation menu.

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Gp-A-Notes Gp-A-Notes

Group A: Staff need to upload video content to Echo

General notes applying to all Group A workflows

• In addition to videos, you can upload presentation files (such as PowerPoint) and pdfs to Echo360. Since video is the main type of content used in Echo, these workflows tend to refer to this content as just ‘video’

• Whenever you upload content to Echo, it’s added to your personal Echo library:

  • You can use one of the three methods to share this content

    • as a student you can use the student submission method to upload your video content as part of an assessment submission

    • as an instructor, you can use either the course-section-class or collection method to allow others to access this content. Or you can simply keep your content to yourself in your library.

  • You can view and manage your Echo library from within Canvas.

  • Zoom recordings and classroom captures organized by the AV department should also appear in your Echo library.

• There are three places you can link to Echo videos from within a Canvas course page:

  • the text editor

  • the Modules screen, and

  • the course’s blue navigation menu.

    Of these, linking via the the text editor is recommended. Using the Modules screen or navigation menu is not preferred because both require using Echo's old section and class system, which is likely to be phased out.

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• (Echo allows you to search for parts of a video title but will not search on punctuation and spaces)

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Gp-D-Notes Gp-D-Notes

Group D (Miscellaneous): Managing content and sharing videos individually or via collection

General notes applying to all Group D workflows

A. Introduction to collections
(This introduction is most applicable to workflow D.2. Adding a video to an Echo collection)

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Collections are a way to group videos together in Echo360

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Collections can have none, one or many videos

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Video management

• Videos added to a collection are not copied into that collection. Instead they are added as a link. For this reason, if a user adds a video from their personal Echo360 library into a collection and then deletes that video from their library, the video also disappears from the collection. This also means that if this video is linked to from Canvas, access to the video via this Canvas link will no longer work

• All the videos in a collection can be copied. This creates a separate softcopy file for each video in the collection: https://learn.echo360.com/hc/en-us/articles/360055448052

• For the above two reasons, staff may like to consider creating a backup copy after each offering of the related Canvas course, since zzzzzzzzzzzzzz

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[THE FOLLOWING PARAGRAPHS ARE CURRENTLY SHOWN IN THE A.3.b. OPTIONAL WORKFLOW SO DELETE THEM FROM HERE IF NOT NEEDED]

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Notes

Group D: Managing content, and sharing videos individually or via collection

General notes applying to all Group D workflows

A. Introduction to collections
(This introduction is most applicable to workflow D.2. Adding a video to an Echo collection)

• Collections are a way to group videos together in Echo360

• Collections can have none, one or many videos

• Video management

  • Videos added to a collection are not copied into that collection. Instead they are added as a link. For this reason, if a user adds a video from their personal Echo360 library into a collection and then deletes that video from their library, the video also disappears from the collection. This also means that if this video is linked to from Canvas, access to the video via this Canvas link will no longer work

  • All the videos in a collection can be copied. This creates a separate softcopy file for each video in the collection: https://learn.echo360.com/hc/en-us/articles/360055448052

  • For the above two reasons, staff may like to consider creating a backup copy after each offering of the related Canvas course, since zzzzzzzzzzzzzz

• [THE FOLLOWING PARAGRAPHS ARE CURRENTLY SHOWN IN THE A.3.b. OPTIONAL WORKFLOW SO DELETE THEM FROM HERE IF NOT NEEDED]

• Collection membership

  • Currently all users - including students - are allowed to create collections and each collection remains private to the user who created it until that user chooses to share the collection with others.

  • You are thus able to access Echo360 content in any collection that you have created or to which you have been made a member

  • As the owner (or ‘manager’) of a collection you control who has access to your collection and what they can do with it. You can make someone else a manager of your collection but once you do, you can’t undo this by yourself since managers can not remove or demote other managers. If you want to remove a collection manager, ask one of NIDA’s Echo360 admins for help

• Collections have an option that allows whoever clicks on a link to be made a member of that collection
  [THE ABOVE PARAGRAPHS ARE CURRENTLY SHOWN IN THE ‘OPTIONAL A.6.’ WORKFLOW SO DELETE THEM FROM HERE IF NOT NEEDED]

B. Introduction to video membership

(This introduction is most applicable to workflow D.3. Sharing your Echo collection)

• Ownership of video collections

  • Currently all users - including students - are allowed to create collections and each collection remains private to the user who created it until that user chooses to share the collection with others.

  • You are thus able to access Echo360 content in any collection that you have created or to which you have been made a member

  • As the owner (or ‘manager’) of a collection you control who has access to your collection and what they can do with it. You can make someone else a manager of your collection but once you do, you can’t undo this by yourself since managers can not remove or demote other managers. If you want to remove a collection manager, ask one of NIDA’s Echo360 admins for help

  • Collections have an option that allows whoever clicks on a link to be made a member of that collection

  [THE ABOVE PARAGRAPHS ARE CURRENTLY SHOWN IN THE ‘OPTIONAL A.6.’ WORKFLOW SO DELETE THEM FROM HERE IF NOT NEEDED]

B. Introduction to video membership

(This introduction is most applicable to workflow D.3. Sharing your Echo collection)

• Ownership of video collections

  • Currently all users - including students - are allowed to create collections and each collection remains private to the user who created it until that user chooses to share the collection with others.

  • You are thus able to access Echo360 content in any collection that you have created or to which you have been made a member

  • As the owner (or ‘manager’) of a collection you control who has access to your collection and what they can do with it. You can make someone else a manager of your collection but once you do, you can’t undo this by yourself since managers can not remove or demote other managers. If you want to remove a collection manager, ask one of NIDA’s Echo360 admins for help

  • Collections have an option that allows whoever clicks on a link to be made a member of that collection

  • Suggested standard practice for course-based Echo collections: A single person is designated as the manager for all course-based Echo collections for a given degree/school. This person would likely be the course coordinator or similar. This person creates all course-based Echo collections so that by default they are given the role of Collection Manager. All people who are then added as members of this collection are added in a Contributor role only in order to prevent them accidentally deleting videos from this collection. If a video really needs to be deleted from the collection, then staff ask the Collection Manager to do this for them. Or the Collection Manager does this as a standard part of managing these course-based collections

• Ownership of individual videos

  • If you upload a video to Echo, you are automatically made the owner of that video and can thus manage it including copying, editing, downloading and deleting it.

  • However the following actions on your video require the help of one of NIDA’s Echo admins (eg Josh, Ben, Andrew and some IT staff):

    • if you would like to give ownership of your video to someone else

    • 230103 if you would like to create a public link to your video, ie so it can be viewed outside NIDA. (You can still share your video with people inside NIDA.)

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Group E: Deleting Echo content

General notes applying to all Group E workflows

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• • Suggested standard practice for course-based Echo collections: A single person is designated as the manager for all course-based Echo collections for a given degree/school. This person would likely be the course coordinator or similar. This person creates all course-based Echo collections so that by default they are given the role of Collection Manager. All people who are then added as members of this collection are added in a Contributor role only in order to prevent them accidentally deleting videos from this collection. If a video really needs to be deleted from the collection, then staff ask the Collection Manager to do this for them. Or the Collection Manager does this as a standard part of managing these course-based collections

• Ownership of individual videos

  • If you upload a video to Echo, you are automatically made the owner of that video and can thus manage it including copying, editing, downloading and deleting it.

  • However the following actions on your video require the help of one of NIDA’s Echo admins (eg Josh, Ben, Andrew and some IT staff):

    • if you would like to give ownership of your video to someone else

    • 230103 if you would like to create a public link to your video, ie so it can be viewed outside NIDA. (You can still share your video with people inside NIDA.)

...

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Gp-E-Notes Gp-E-Notes

Group E: Deleting Echo content

General notes applying to all Group E workflows

• When using the course-section-class method, content should not be deleted from Echo sections or classes in Canvas courses that have already been delivered to students. Instead the link to this content can be deleted in Canvas for the next delivery of the Canvas course

• When using the collection method, content in a user’s personal Echo library can be deleted by the user as desired. However

  • it might not be possible for users to delete Echo content shared with others via collections depending on how the collections have been set up or shared; NIDA’s Echo admins can help in this case

  • if you delete a video in your personal library that has been added to a collection, it's also removed from that collection. This may affect others if you have shared this collection with them

• When using the student submission method, video submissions by students should not be deleted from Echo unless the student has uploaded the wrong submission prior to grading/instructor feedback. Students should be able to remove these submissions themselves; if not, NIDA’s Echo admins can help

• If you no longer want a video but it is still needed, it’s thus worth considering making someone else co-manager of the video or adding videos to course collections using a non-personal Echo account,