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Echo360 is a platform used at NIDA to hold video content used to teach courses.
This content is then linked to from Canvas (aka ‘NIDA Learn’), which is NIDA’s learning management system.
Echo360 replaces Canvas' built-in video app called Studio.
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Apart from videos, Echo can also hold audio files, pdfs and PowerPoint files to help collect together teaching content on a given topic. However, since video is the main format for content in Echo, almost all references in the descriptions and workflows below will be to Echo video.
METHODS OF ADDING CONTENT TO ECHO
Echo provides three methods to allow content to be uploaded and made available:
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The following diagram illustrates the levels in Echo’s ‘Course-Section-Class’ method and how they match equivalent levels in Canvas:
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SELECTING THE METHOD USED1. Staff should use the course-section-class method for any Echo content that needs to remain linked to the delivery of a specific NIDA course.
This will allow users to revisit this course to find all the related video content - and interaction around this content - in the one location. Having this content and interaction in the one sport can be useful later on, for example for study revision or reviewing teaching content and how it was delivered.
(This is because interaction with Echo video content can happen both in Canvas and in Echo. Here are a couple of examples of how interaction can happen in each platform:
Students can contribute Echo content to a Canvas course which can then be used as a conversation starting point. This is possible in Canvas by uploading an Echo video within a Discussion post.
Instructors can contribute Echo content to a Canvas course via an Echo ‘class’. Students then view this content and can interact with it in Echo, for example by typing in questions or comments, answering prepared polls or bookmarking sections they would like to revisit.)
The course-section-class method needs to be the normal method of using Echo via Canvas.
2. The student submission method can be used whenever instructors would like students to upload assessment submissions in the form of video. Assessments can be set up to make video just one of the formats that the submission can be made in.
The student submission method allows video submissions to Echo to be tied to the Canvas course for which the submission was made, again allowing related video content to be kept together.
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Given that there are multiple methods of adding content to Echo, there needs to be some standardisation of approach to ensure that Echo content can be found in a predictable way. The following guidelines have thus been developed to help guide use of Echo with Canvas.
1. Due to the limitations of the course-section-class method, staff should use the collection method for any Echo content that needs to remain linked to the delivery of a specific NIDA course.
A separate collection will be set up for each delivery of a Canvas course. This collection will have the same name as the related Canvas course. Instructors should then ensure that any video used in that delivery has been added both to this collection and linked to from the relevant Canvas course.
This has the following benefits
the collection stores all the Echo content related to the Canvas course, regardless of the current status of the instructors teaching it; this content can be in active use or not
the links in the Canvas course ensure that students are able to access and interact with the relevant Echo content.
Other collections apart from the formal collection used to represent the delivery of the specific Canvas course can be created. These additional collections can be for casual sharing of content, and can be useful for example to collect together materials on a topic of interest or as part of planning for a future course.
These additional collections should only be used for content that if lost would not affect the delivery of a Canvas course.
2. the ‘course-section-class’ method is used as
the means to access content migrated from Studio (ie prior to the start of 2023)
a backup store of classroom capture and livestream content only. The principal method of accessing these captures is via the copy of each capture which will automatically be available in the Echo library of one staff member involved with the delivery of the relevant Canvas course. This staff member can then share the capture / link to the capture in Canvas as needed..
3. The student submission method can be used whenever instructors would like students to upload assessment submissions in the form of video. Assessments can be set up to make video just one of the formats that the submission can be made in.
The student submission method allows video submissions to Echo to be tied to the Canvas course for which the submission was made, again allowing related video content to be kept together.
A NOTE RE INTERACTION WITH ECHO CONTENT
Echo allows for more than just consuming content - staff and students can interact with this content to help learning and teaching. Interaction with Echo content can happen both in Canvas and in Echo. Here are a couple of examples of how interaction can happen in each platform:
Students can contribute Echo content to a Canvas course which can then be used as a conversation starting point. This is possible in Canvas by uploading an Echo video within a Discussion post.
Instructors can contribute Echo content to a Canvas course. Students then view this content and can interact with it in Echo, for example by typing in questions, comments or personal notes, answering prepared polls or bookmarking sections they found problematic or would like to revisit.)
STANDARD WORKFLOWS FOR USING ECHO WITH CANVAS
A number of standard workflows have been devised to ensure that video content at NIDA is stored and presented in a predictable way in both Echo and Canvas.
WORKFLOW GROUPS
These workflows fall into five Groups. The Groups holding the most used workflows are bolded:
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More detail on the workflows in these Groups is provided in the sequence diagram and the four link tables below. The most used workflows are highlighted in the diagram and shown in red in the link tables.
Each workflow is given a code, eg A.2. is the second workflow in Group A.
2. SEQUENCE DIAGRAM
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3. LINK TABLES
Common workflows for ‘Course-Section-Class’ and ‘Collection’ methods
COMMON WORKFLOWS |
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A.1. Uploading an Echo video 🎞️ Uploading an Echo video [230124 LINKS TO NEW VIDEO] [NEED TO ADD VOICEOVER] |
A.2. Recording and uploading a webcam session [DONE EXCEPT FOR CHECKING/ADJUSTING THE INTRO TEXT IN THIS WORKFLOW AND ADJUSTING ONCE ALL OTHER WORKFLOWS ARE FINISHED] ✍️ Recording and uploading a webcam session [LINK CHECKED] 🎞️ Recording and uploading a webcam session [230124 LINKS TO NEW VIDEO] [NEED TO ADD VOICEOVER] |
A.3./C.1. Adding a video to Echo while linking to it from Canvas [DONE] ✍️ Adding a video to Echo while linking to it from Canvas [LINK CHECKED] 🎞️ Adding a video to Echo while linking to it from Canvas [230124 LINKS TO NEW VIDEO] [NEED TO ADD VOICEOVER] |
D.4. Editing videos in Echo ✍️ Editing videos in Echo [LINK CHECKED] 🎞️ [VIDEO NOT YET CREATED] |
D.6. Giving a video to another user 🎞️ [VIDEO NOT YET CREATED] |
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‘Course-Section-Class’ method
COURSE-SECTION-CLASS METHOD |
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C.3. Finding a video in an Echo class ✍️ Finding a video in an Echo class [LINK CHECKED] 🎞️ [VIDEO NOT YET CREATED] |
D.5. Finding out linked Canvas course details ✍️ D.5. Finding out linked Canvas course details [LINK CHECKED] 🎞️ [VIDEO NOT YET CREATED] |
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‘Collection’ method
COLLECTION METHOD |
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C.2. Linking to an existing Echo video [DONE] ✍️ Linking to an existing Echo video [LINK CHECKED] 🎞️ Linking to an existing Echo video [230124 LINKS TO NEW VIDEO] [NEED TO ADD VOICEOVER] |
D.1. Adding users to an Echo collection [DONE] ✍️ Adding users to an Echo collection [LINK CHECKED] 🎞️ [VIDEO NOT YET CREATED] [Mention that this workflow is mainly used for adding staff to a section so that they can view and comanage the section and any classes under it] [Mention that students should automatically be added to all classes in an Echo section when that section is linked to an Echo course] |
D.2. Adding an Echo video to a collection ✍️ Adding an Echo video to a collection [LINK CHECKED] 🎞️ [VIDEO NOT YET CREATED] |
D.3. Sharing your collection 🎞️ [VIDEO NOT YET CREATED] |
E.1. Deleting content from a personal Echo library ✍️ Deleting content from a personal Echo library [LINK CHECKED] ??️ [VIDEO NOT YET CREATED] |
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‘Student submission’ method
STUDENT SUBMISSION METHOD |
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B.1. Setting up a Canvas assessment to allow for student video submissions [DONE] Option 1: ✍️ B.1.OPT1. Echo-preferred setup (Online + Website URL) LINK CHECKED 🎞️ [VIDEO NOT YET CREATED] Option 2: ✍️ B.1.OPT2 Alternative setup (Online + File Upload) LINK CHECKED 🎞️ [VIDEO NOT YET CREATED] |
B.2. Students make their video submissions via Canvas 🎞️ [VIDEO NOT YET CREATED] Option 2: ✍️ B.2.OPT2 Alternative submission (Online + File Upload) LINK CHECKED 🎞️ [VIDEO NOT YET CREATED] |
E.2. Student deleting a video submission before instructor grading/feedback ✍️ Student deleting a video submission [LINK NOT CHECKED] 🎞️ [VIDEO NOT YET CREATED] |
B.3. Instructors view and optionally grade/provide feedback on student video submissions [DONE] ✍️ B.3 Video submission grading [LINK CHECKED] 🎞️ [VIDEO NOT YET CREATED] |
4. WORKFLOW NOTES
The following notes should be read in conjunction with the workflows. Each workflow links to these notes where necessary.
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Ownership of video collections
Currently all users - including students - are allowed to create collections and each collection remains private to the user who created it until that user chooses to share the collection with others.
You are thus able to access Echo360 content in any collection that you have created or to which you have been made a member
As the owner (or ‘manager’) of a collection you control who has access to your collection and what they can do with it. You can make someone else a manager of your collection but once you do, you can’t undo this by yourself since managers can not remove or demote other managers. If you want to remove a collection manager, ask one of NIDA’s Echo360 admins for help
Collections have an option that allows whoever clicks on a link to be made a member of that collection
Suggested standard practice for course-based Echo collections: A single person is designated as the manager for all course-based Echo collections for a given degree/school. This person would likely be the course coordinator or similar. This person creates all course-based Echo collections so that by default they are given the role of Collection Manager. All people who are then added as members of this collection are added in a Contributor role only in order to prevent them accidentally deleting videos from this collection. If a video really needs to be deleted from the collection, then staff ask the Collection Manager to do this for them. Or the Collection Manager does this as a standard part of managing these course-based collections
Ownership of individual videos
If you upload a video to Echo, you are automatically made the owner of that video and can thus manage it including copying, editing, downloading and deleting it.
However the following actions on your video require the help of one of NIDA’s Echo admins (eg Josh, Ben, Andrew and some IT staff):
if you would like to give ownership of your video to someone else
230103 if you would like to create a public link to your video, ie so it can be viewed outside NIDA. (You can still share your video with people inside NIDA.)
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