This workflow covers the steps required for users to share their videos or video collections with others.
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The video that covers the same steps as the below can be found here:
[video not yet available]
For important notes related to all Group D collection workflows, click here
[230125 RK: make all screenshots smaller so people can eg print off the workflow as a pdf]
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Notes specific to this workflow
To share a collection, you need to add other users to your collection. You can add further users to the collection at any point. For all collections apart from the formal collection above:
the standard role for all staff (apart from the collection manager) should be Editor.
the standard role for all students should be Reviewer.
Note that if you share an individual video with another user , this adds the video to their personal Echo library. What they are then allowed to do depends on their role.
Note that for students, who have minimal rights over videos that have been shared with them, the actions they are able to take with the video are viewing it, downloading it and removing it from their library.
If you thus want to prevent students from downloading content you have shared with them, don’t use the Share option for an individual video. Instead, create a collection, add the video to the collection, then add students to this collection in the role of Reviewer.
On the ‘My Echo360 Library’ screen, collections can be seen in both the Library and Collections tabs. Individual videos can only be seen in the Library tab.
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WORKFLOW
1. Go to a Canvas course page
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2. Open the ‘My Echo360 Library’ screen off the blue menu to the left
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3. NOW CLICK ONE OF THE FOLLOWING LINKS TO SELECT A WORKFLOW PATH:
A. Share an individual video with a staff member
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4. In the ‘My Echo360 Library’ screen, select the Library tab if it’s not already selected
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5. Search for the video you would like to share
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6. Select the three dots to the bottom right of the video and select ‘Share’
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7. Select the Individual tab if it is not already selected
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8. In the ‘Select name’ field type in the name or email address of the staff member then select this staff member when shown
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8. Check that the name has been added properly
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9. Click the Done button
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4. In the ‘My Echo360 Library’ screen, select the Library tab if it’s not already selected
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5. Search for the video you would like to share
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6. Select the three dots to the bottom right of the video and select ‘Add to collection’7. Type in a
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7a. Select an existing collection, then click the Add button, then click the Done button…
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7b. Or if you want to create a new collection, click on ‘Create New Collection’, type in the name for the new collection, then click the ‘Create and Add’ button, then click the Done button)
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8. Check To check that the video has been added to the collection, go the the Collections tab and find the collection. You can change between grid and list views for both collections and individual videos using the view options button
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9. Add . Click on the collection to open it, then click to open the Membership section
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10. click the +Member button then type in the name of the student /s you would like to share the collection with10. Select their name when shown
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12. Set the role for each the student to Reviewer then click the Add Member button
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13. Check the student has been added successfully in the right role
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D. Share a collection with a student
4. In the ‘My Echo360 Library’ screen, select the Collections tab if it’s not already selected
5. Click the +Collection button
6. Name your collection then click on the Membership section
7. Click on the +Member button then search for the name or email address of the staff member you want to share the collection with
8. Set the role of the student to Reviewer
9. Check that the student has been added to the collection with the correct role
You can only add one student at a time. NIDA’s Echo admins are currently not able to add students in bulk to a collection