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Within the NIDA Safety Portal users can submit a report of an incident that has occurred. All incidents submitted by the platform are automatically assigned to the appropriate person to investigatedepartment managers are asked to review and investigate incidents that occur relating to their respective department. This is done to ensure that all incidents are appropriately investigated to understand their cause and identify opportunities to reduce the likelihood of the incident occurring again. Below is a short video demonstrating how to submit investigate an incident within the NIDA Safety Portal, as well as an explanation of each question in the form.
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Section | Question | Explanation |
|---|---|---|
Department | Department incident is related to | Select the department that would be responsible for investigating the incident. For example, an incident that occurs in relation to an acting student should be assigned to acting, regardless of where the incident occurred or who is reporting. |
Department | Location | The physical location where the incident occurred. If Offsite/Other is selected, enter the address of the venue where the incident occurred. |
Details | 2-4 word summary for title | A short title for the incident report, outlining what occurred. For example, “Fall from Ladder” or “Paint Spill on Stage” |
Details | Type of event | Select the appropriate option for the type of incident that occurred. Options available are: Near Miss - an incident that almost occurred but did not this time (may in the future) |
Details | Nature of people involved | All people who are involved in the incident. For staff and higher education (HE) students, search for and select all involved people. For all other person types, enter the name and ideally the contact number for the people involved. |
Details | Name of witnesses present | The names and ideally contact number for anyone who witnessed the incident occurring, but was not directly involved. |
Details | Date and time of the event | When the incident occurred. Note that the time is in 24hr format. Select NOW if the incident is being reported straightaway. |
Description of the incident | Provide a brief description of the incident | Provide a summary of what occurred leading up to and during the incident. |
Description of the incident | Near miss type (only shows when near miss selected) | Select the appropriate consequence that nearly occurred |
Description of the incident | Nature of injury (only shows when accident/injury is selected) | Select the appropriate type of injury. Available options are: Surface Injury/Illness - Bruises, cuts, scrapes, burn, rash, inflammation or irritation |
Description of the incident | Body parts injured (only shows when accident/injury is selected) | Areas of the body that were injured during the incident. Note that you can select multiple options. |
Description of the incident | Nature of damage (only shows when property damage is selected) | Select the appropriate option for what was damaged. |
Description of the incident | Nature of environmental incident (only shows when environmental is selected) | Select the appropriate option for what facet of the environment was exposed/impacted. |
Description of the incident | Add images of site where event occurred | Select ADD IMAGE to upload images relating to the incident. For example, this may be a photo of damaged equipment or a hazard that contributed to an injury. |
Description of the incident | Was any immediate action taken | If anything was done immediately after the incident occurred, select YES and then provide a summary of the actions in the text box below. For example, first-aid treatment provided, attempts to clean up a chemical spill etc. |
Severity | Actual or potential severity of event | Select the appropriate option based on the severity of the incident. When an option is selected, guidance text will appear that should be checked to confirm the correct severity has been selected.|
Notifiable Event | Is this a notifiable event? | A notifiable event is any incident of a particular severity that is required to be notified to the respective state regulatory body. In NSW, it is SafeWork NSW. Serious injury, illness, dangerous incident or death must be notified. If you are unsure about whether the incident is notifiable, select UNSURE and answer the questions that appear. If the incident is notifiable, contact the WHS Coordinator or HR immediately. |
Investigation Details | What is to be investigated? | |
Investigation Details | Did this accident generate an injury? | Injury category |
Investigation Details | Date of investigation | |
Investigation Details | Agency of event | |
Investigation Details | Mechanism of event | |
Investigation Details | Supporting images (if applicable) | |
Investigation Details | Was this person trained in the task? | |
Investigation Details | How long was the person working for in this shift before the event happened? | |
Investigation Details | Period of employment/study of person involved: | |
Investigation Details | Lost time (in hours): | |
Investigation Details | Did this injury result in an insurance claim? | Did this injury result in an insurance claim? Claim reference number |
Cause Analysis | Absent/failed defences factors | |
Cause Analysis | Individual/team factors | |
Cause Analysis | Task/environmental factors | |
Cause Analysis | Organizational factors | |
Investigation Outcome | Investigation outcome statement | |
Resulting Actions | Corrective Actions (if required) |