This workflow covers the steps required for users to add videos in their personal Echo360 library into video collections they can create and share in Echo360.The videos
This workflow is available to both staff and students.
The video that covers the same steps as the below can be found here:Adding a video to your personal Echo360 library
For important notes related to all Group D collection workflows, click here
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Introduction Notes specific to collectionsthis workflow
Collections are a way to group videos together in Echo360
Collections can have none, one or many videos
Video management
Videos added to a collection are not copied into that collection. Instead they are added as a link. For this reason, if a user adds a video from their personal Echo360 library into a collection and then deletes that video from their library, the video also disappears from the collection. This also means that if this video is linked to from Canvas, access to the video via this Canvas link will no longer work
All the videos in a collection can be copied. This creates a separate softcopy file for each video in the collection: https://learn.echo360.com/hc/en-us/articles/360055448052
For the above two reasons, staff may like to consider creating a backup copy after each offering of the related Canvas course, since zzzzzzzzzzzzzz
[THE FOLLOWING PARAGRAPHS ARE CURRENTLY SHOWN IN THE A.3.b. OPTIONAL WORKFLOW SO DELETE THEM FROM HERE IF NOT NEEDED]
Collection membershipCurrently all users - including students - are allowed to create collections and each collection remains private to the user who created it until that user chooses to share the collection with others.You are thus able to access Echo360 content in any collection that you have created or to which you have been made a memberAs the owner (or ‘manager’) of a collection you control who has access to your collection and what they can do with it. You can make someone else a manager of your collection but once you do, you can’t undo this by yourself since managers can not remove or demote other managers. If you want to remove a collection manager, ask one of NIDA’s Echo360 admins for help
Collections have an option that allows whoever clicks on a link to be made a member of that collection
[THE ABOVE PARAGRAPHS ARE CURRENTLY SHOWN IN THE ‘OPTIONAL A.6.’ WORKFLOW SO DELETE THEM FROM HERE IF NOT NEEDED]
Notes specific to this workflow
For notes applying to all Use A workflows, see the ‘General notes’ section on the Echo360 intro page
You can When you are searching for videos to add to a collection on the ‘My Echo360 Library’ screen, collections can be seen in both the Library and Collections tabs but individual videos can only be seen in the Library tab.
You can add videos to a collection either by selecting videos already in your Echo library, or by uploading videos directly into an Echo collection. (If using the latter option, the videos are also added to your library.)
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WORKFLOW
1. Go to a Canvas course page
2. Open the ‘My Echo360 Library’ screen off the blue menu to the left
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3. NOW CLICK ONE OF THE FOLLOWING LINKS TO SELECT A WORKFLOW PATH:
A. Add an existing video into a collection
B. Upload a video into a collection
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A. Add an existing video into a collection
This workflow assumes that the collection you will add the video to has already been created. If you need steps to create a collection, see D.1. Create an Echo collection.
You can add an existing video either by opening the collection and selecting the +Add Media button, or by searching for a video then selecting Add To Collection. This workflow shows the steps for the first of these options because it allows you to add more than one video at a time
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You can’t upload video directly into an Echo360 collection.
If you want to do this, you must first upload the video (or videos) to your personal Echo360 library, then add the video (or videos) to the collection.
WORKFLOW
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2. Navigate to a screen in this course that offers the text editor. In this example, a Page is used.
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3. On the Page, click on the 'Edit' button to display the text editor
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4. Place the cursor at the point in the editor where you want the video to be added
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5. In the editor's toolbar, click on the blue Echo360 icon
If you don't see this icon, click on down arrow to the right of the plug icon, then select the 'View All' option. In the popup that then appears, click on the 'Echo360' video link
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(If you don't see the Echo360 icon, click on the plug icon, click on the plug icon and select View All. Then click on the 'Echo360' link)
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6. In the pop-up that then appears, click on the 'Upload Existing Media' tab
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7. Click on 'Upload Media From Dropbox, Google Drive, OneDrive, OneDrive For Business, Or Box.'
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8. On the next screen of the pop-up, you need to select where you will be uploading your content from. To upload directly from your device or computer, click on 'Select Video Files to Upload'
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9. (If you will be uploading from a cloud location like Box, Dropbox or OneDrive, click on the hamburger menu at the top left of the pop-up then click on the desired location)
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10. Select the video file to be uploaded
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4. Select the Collections tab if you are not already on this tab in the ‘My Echo360 Library’ screen
5. Use the view options button to select the List View to give yourself more screen room if needed
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6. If needed, you can search your existing collections by name. Type in part of the title of the collection you would like to find. Any matching collections are then shown
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7. Select the collection you would like to add the video/s to, and in the collection’s screen make sure you are in the Media section
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8. Click on the + Add Media button and check that you are in the ‘Import From Your library’ tab in the Add Media pop-up
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9. If needed, enter part of the title of the video/s you would like to add to the collection. Matching videos are then shown, and the number of matches is listed at the right
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10. If needed, use the check boxes to the left of the videos shown to select the ones you want. Else if you want to select just one video, click on it
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11. Click on the Done button when selection is finished. The added videos are then shown in the collection. You can then sort all the videos in the collection by Name, Date Created or Order Added
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B. Upload a video into a collection
This workflow assumes that the collection you will add the video to has already been created. If you need steps to create a collection, see D.1. Create an Echo collection.
You can add an existing video either by opening the collection and selecting the +Add Media button, or by searching for a video then selecting Add To Collection. This workflow shows the steps for the first of these options because it allows you to add more than one video at a time.
4. Select the Collections tab if you are not already on this tab in the ‘My Echo360 Library’ screen
5. Use the view options button to select the List View to give yourself more screen room if needed
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6. If needed, you can search your existing collections by name. Type in part of the title of the collection you would like to find. Any matching collections are then shown
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7. Select the collection you would like to add the video/s to, and in the collection’s screen make sure you are in the Media section
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8. Click on the + Add Media button and check that you are in the ‘Upload New Media’ tab in the Add Media pop-up. If not, select this tab
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9. Click on the Upload Media icon to be taken to the file selection pop-up
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10a. If the file you want to load is in a Dropbox, Google Drive, OneDrive or Box account, select the relevant icon from the left of the upload popup.
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10b. Otherwise, if the file is stored in a location available on your local device or computer, click on ‘Select Files to Upload’ option
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11. If selecting locally, browse to the file, select it and click to upload it. You should be able to upload more than one file at this point by selecting each of them.
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12. Once
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you return to the browser screen, you are presented with a selection summary screen
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13. If the selection is correct, click on the 'Upload' button
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13. Once your upload is complete, click on the 'Close' button
14. You should now be shown the 'Library' tab in the pop-up, and your new upload should show at the top of the list of videos in this tab
If your new video doesn't show you can search for it using the Search box. Searching only works if you start typing from the beginning of the title. Echo won't find your video if you start with the middle or end of the title.
If you can see the video listed under the 'Library' tab in the pop-up, then it's been successfully saved in your personal Echo library...
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15. You can now cancel out of the editing screens as they are no longer required:
- Click the x at the top right of the pop-up to close it, and click the OK button to confirm you would like to lose the changes made, then
- Click the ‘Cancel’ button at the bottom right of the text editor, and click the OK button again to confirm you would like to lose the changes made.
You can see and manage the videos in your personal Echo360 library by viewing the ‘Library' tab in the 'My Echo360 Library’ screen in your Canvas course:
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. Otherwise you can use the Upload More button to select more files
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14. Click on the Upload button. Echo then confirms your file or files have been successfully uploaded
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15. Your new upload will show in your collection with a Processing status
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16. You can click on the 'Sort by' dropdown to sort your videos by Date Created, Name or Order Added. The arrow to the right of the dropdown will then change the sort order for the option selected.
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17. Your newly-uploaded video is also added to your personal library. To check this, you can click on the Library tab and either search for the video by title, or click on ‘Date’ once or twice until the most recent file shows at the top of the list
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This link takes you back to the list of workflow links on the 'Echo360 Introduction' page