Capex approval process

The Capital expenditure approval process has been developed to help departments and centres across NIDA to put forward their requests for Capital purchases that can then be discussed within their department, prioritised and then submitted to Finance for review before that can be approved for input in the budget for a given year.

Note: Please note that after the final approval is given by Finance for a given Capital expenditure, this still needs to be input in Jedox for inclusion in the budget

A process map of the approval process is below followed by step-by-step explanation of the process along with the Capex template.

Open

1. Each department internally discusses Capex needs and prioritizes capital expenditure requirements.

2. Each department fills in the , which includes phasing of the expenditure and priority levels.

3. The prepared document is submitted to the department head for review and prioritization.

4. Once reviewed and prioritized by the department head of each department, all capex request template are submitted to the Finance department.

5. Finance conducts a comprehensive analysis of all capex request gets and performs cross-checks for duplications and consistency.

6. Finance finalizes and prioritizes Capex requests considering the overall financial situation and NIDA’s strategic priorities.

7. Finance communicates the final decision on which Capex lines can be included in each department’s budget.

8. Once the Finance-level approval is received, each department uploads their finalized capex requests to Jedox.