D.2. Adding a video to an Echo collection NOT YET DONE

This workflow covers the steps required for users to add videos in their personal Echo360 library into video collections they can create and share in Echo360.

The videos that covers the same steps as the below can be found here:

Adding a video to your personal Echo360 library

For important notes related to all Group D collection workflows, click here

Introduction to collections

• Collections are a way to group videos together in Echo360

• Collections can have none, one or many videos

• Video management

  • Videos added to a collection are not copied into that collection. Instead they are added as a link. For this reason, if a user adds a video from their personal Echo360 library into a collection and then deletes that video from their library, the video also disappears from the collection. This also means that if this video is linked to from Canvas, access to the video via this Canvas link will no longer work

  • All the videos in a collection can be copied. This creates a separate softcopy file for each video in the collection: https://learn.echo360.com/hc/en-us/articles/360055448052

  • For the above two reasons, staff may like to consider creating a backup copy after each offering of the related Canvas course, since zzzzzzzzzzzzzz

• [THE FOLLOWING PARAGRAPHS ARE CURRENTLY SHOWN IN THE A.3.b. OPTIONAL WORKFLOW SO DELETE THEM FROM HERE IF NOT NEEDED]

• Collection membership

  • Currently all users - including students - are allowed to create collections and each collection remains private to the user who created it until that user chooses to share the collection with others.

  • You are thus able to access Echo360 content in any collection that you have created or to which you have been made a member

  • As the owner (or ‘manager’) of a collection you control who has access to your collection and what they can do with it. You can make someone else a manager of your collection but once you do, you can’t undo this by yourself since managers can not remove or demote other managers. If you want to remove a collection manager, ask one of NIDA’s Echo360 admins for help

• Collections have an option that allows whoever clicks on a link to be made a member of that collection
  [THE ABOVE PARAGRAPHS ARE CURRENTLY SHOWN IN THE ‘OPTIONAL A.6.’ WORKFLOW SO DELETE THEM FROM HERE IF NOT NEEDED]
  

Notes specific to this workflow

• For notes applying to all Use A workflows, see the ‘General notes’ section on the Echo360 intro page

• You can add more than one video at a time to a collection.

• You can’t upload video directly into an Echo360 collection.
  If you want to do this, you must first upload the video (or videos) to your personal Echo360 library, then add the video (or videos) to the collection.

WORKFLOW

1. Go to the Canvas course you want to upload the video to

2. Navigate to a screen in this course that offers the text editor. In this example, a Page is used.

3. On the Page, click on the 'Edit' button to display the text editor

4. Place the cursor at the point in the editor where you want the video to be added

5. In the editor's toolbar, click on the blue Echo360 icon

If you don't see this icon, click on down arrow to the right of the plug icon, then select the 'View All' option. In the popup that then appears, click on the 'Echo360' video link

(If you don't see the Echo360 icon, click on the plug icon, click on the plug icon and select View All. Then click on the 'Echo360' link)

6. In the pop-up that then appears, click on the 'Upload Existing Media' tab

7. Click on 'Upload Media From Dropbox, Google Drive, OneDrive, OneDrive For Business, Or Box.'

8. On the next screen of the pop-up, you need to select where you will be uploading your content from. To upload directly from your device or computer, click on 'Select Video Files to Upload'

9. (If you will be uploading from a cloud location like Box, Dropbox or OneDrive, click on the hamburger menu at the top left of the pop-up then click on the desired location)

10. Select the video file to be uploaded

[You should be able to upload more than one file at this point by selecting them.]

11. Once selected, you are presented with a selection summary screen

12. If the selection is correct, click on the 'Upload' button

13. Once your upload is complete, click on the 'Close' button

14. You should now be shown the 'Library' tab in the pop-up, and your new upload should show at the top of the list of videos in this tab

If your new video doesn't show you can search for it using the Search box. Searching only works if you start typing from the beginning of the title. Echo won't find your video if you start with the middle or end of the title.

If you can see the video listed under the 'Library' tab in the pop-up, then it's been successfully saved in your personal Echo library...

15. You can now cancel out of the editing screens as they are no longer required:
- Click the x at the top right of the pop-up to close it, and click the OK button to confirm you would like to lose the changes made, then
- Click the ‘Cancel’ button at the bottom right of the text editor, and click the OK button again to confirm you would like to lose the changes made.

You can see and manage the videos in your personal Echo360 library by viewing the ‘Library' tab in the 'My Echo360 Library’ screen in your Canvas course:

You can add these videos to collections, and share these individual videos and collections with staff and students.

You’re able to see the 'My Echo360 Library’ screen in any NIDA Canvas course where this option is enabled and in which you have sufficient access.



SUMMARY

16. You have now uploaded a new video to your personal Echo360 library.

You did this:
- by editing the Page and selecting to upload a video to Echo360
- by checking that the video was then shown in the Library tab in the pop-up.
This video is now available for you to select and add to a Canvas course at a later date if needed.