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When adding new assets into Cheqroom, there are minimum requirements that must be met for all assets. Included below are instructions for adding a new asset, as well as a list of required fields.
❗ Minimum Field Requirements
| Info |
|---|
High value assets are those with a purchase price over $1,000. |
Field Name | Required? | Example | Notes |
|---|---|---|---|
Brand | Yes | Apple | Enter ‘generic’ if brand not known |
Model (Number) | Yes | MLPK3X/A | Enter ‘generic’ if model not known |
Name | Yes | Apple iPhone 13 128GB | Select a name that is relevant to an end user who may be reserving the asset. |
Image | Yes | Ensure appropriate image generated by Cheqroom | |
Category | Yes | IT/Phones/iPhone | Avoid adding new categories unless absolutely necessary. Always check for a relevant existing category. |
Location | Yes | IT | Department that is responsible for the asset |
Serial Number | Yes | YTD9H5WC6L | |
Location L1 Room | Yes | IT Store Room | Enter the location where the asset is kept when not being used, or where it is permanently housed. |
Restricted Asset | Yes | Yes | Select yes if the asset should not be available to reserve by end users. |
Purchase Date | Yes - High Value | 01/01/2023 | |
Purchase Price | Yes - High Value | $1,699 | |
Warranty Date | Yes - High Value | 01/01/2025 | |
PO Number | Yes - High Value | POW-011234 |
