Preset opening hours can be set for all locations in ASIMUT.
This can be done by selecting Functions > Edit locations and then clicking the Opening hours at top left.
These hours should be left untouched if at all possible as they affect all locations in ASIMUT if changed.
Instead, exceptions can be added to ASIMUT bookings to cater for booking events outside regular opening hours.
Adding these exceptions requires access to the advanced interface in ASIMUT.
You can get to the advanced interface if you are a Power User or Administrator and select the 'a' icon at the bottom left when in the main screen of the public interface:
This guide has the following sections explaining booking exceptions:
Booking exceptions to regular opening hours
Changing and deleting existing exceptions
Booking exceptions to regular opening hours
If a booking needs to be made that is outside the regular opening hours for a location, an exception can be made for a specific time period.
To set this exception, go to Functions > Edit locations and search for the location that needs the exception added (see green box below).
(Note that in the screenshot above, the ability to book this location via the public interface has been turned off (see red box above).)
To set up the exception, use the calendar in the ‘Exceptions from regular opening hours’ section.
- Select the month the exception should be set for by clicking the left and right arrows
- Click on the day in the month that the exception should be added for
- In the box that then pops up, decide if you need to set the exception for a date range or a single day
if for a single day, select the start and end hours for the exception; you can set two durations in a single day (to accommodate for example a room booking that begins before and after core NIDA hours):
if for more than one day, tick the ‘Multiple dates’ box, and specify the date range in the From section. Then set the start and end hours for the exception.
As for single date bookings, you can also set two durations for each day in the date period.
You can use the exception to open or close the location for the time period you specify by selecting either Open or Closed from the dropdown
ASIMUT may not want to place your booking right next to an existing booking or opening hour boundary. If this happens, when you try selecting the time you want ASIMUT won’t place the time in the text box.
To get around this, try these two tactics:
select a time that’s 5 minutes from the time you want.
select a time that’s 5 minutes from the time you want, then when ASIMUT places your time in the text box, select to change this time again but choose the original time you wanted
Enter a description that will be shown when people view the exception, then click the Save button
You are then returned to the main view, and the day/s the exception are set for are marked in bold. In this example, exceptions have been booked for the 8th, 11th and 12th of September:
You can also click on the document icon to see a summary of exceptions booked for this location:
Here’s a sample exception summary screen:
Changing and deleting existing exceptions
Exceptions can be changed or deleted from the exception summary screen
In both cases, select the desired exception and you are taken back to the editing screen for that exception.
(When editing an existing exception, a Delete button is shown in addition to the regular Save button.)
to edit the exception, make the changes needed then click the Save button
to delete the exception, click the Delete button, then accept the confirmation shown
