01. Submitting an Incident

Department incident is related to

Select the department that would be responsible for investigating the incident. For example, an incident that occurs in relation to an acting student should be assigned to acting, regardless of where the incident occurred or who is reporting.

Location

The physical location where the incident occurred. If Offsite/Other is selected, enter the address of the venue where the incident occurred.

2-4 word summary for title

A short title for the incident report, outlining what occurred. For example, “Fall from Ladder” or “Paint Spill on Stage”

Type of event

Select the appropriate option for the type of incident that occurred. Options available are:

Near Miss - an incident that almost occurred but did not this time (may in the future)
Accident/Injury - any accident or injury to a person
Property Damage - an incident that caused damage to any property or equipment
Illness - A feeling of poor health or sickness not attributable to an injury
Environmental - an event that may cause harm or potential harm to an environmental receptor e.g. air, water, land, wildlife or local habitat
Mental Health - Acute emotional distress, anxiety attack, threat of self harm or suicide, psychotic episode, threatened aggression or violence

Nature of people involved

All people who are involved in the incident. For staff and higher education (HE) students, search for and select all involved people. For all other person types, enter the name and ideally the contact number for the people involved.

Name of witnesses present

The names and ideally contact number for anyone who witnessed the incident occurring, but was not directly involved.

Date and time of the event

When the incident occurred. Note that the time is in 24hr format. Select NOW if the incident is being reported straightaway.

Provide a brief description of the incident

Provide a summary of what occurred leading up to and during the incident.

Near miss type (only shows when near miss selected)

Select the appropriate consequence that nearly occurred

Nature of injury (only shows when accident/injury is selected)

Select the appropriate type of injury. Available options are:

Surface Injury/Illness - Bruises, cuts, scrapes, burn, rash, inflammation or irritation
Back/Joints - Sprain, dislocation, strain or fracture
Heat/Cold Effects - Heat stroke, sun burn, cold or dehydration
Above Neck - Concussion, head injury, eye injury or headache
Internal - Infection, foreign body, crushing, heart palpitations, respiration or severe bruising
Mental Strain - Stress, fatigue, anxiety or depression
Serious - Amputation, electrocution, fatality, poisoning or loss of consciousness

Body parts injured (only shows when accident/injury is selected)

Areas of the body that were injured during the incident. Note that you can select multiple options.

Nature of damage (only shows when property damage is selected)

Select the appropriate option for what was damaged.

Nature of environmental incident (only shows when environmental is selected)

Select the appropriate option for what facet of the environment was exposed/impacted.

Add images of site where event occurred

Select ADD IMAGE to upload images relating to the incident. For example, this may be a photo of damaged equipment or a hazard that contributed to an injury.

Was any immediate action taken

If anything was done immediately after the incident occurred, select YES and then provide a summary of the actions in the text box below. For example, first-aid treatment provided, attempts to clean up a chemical spill etc.

Actual or potential severity of event

Select the appropriate option based on the severity of the incident. When an option is selected, guidance text will appear that should be checked to confirm the correct severity has been selected.