1. Budget Department General Expense template
- Amol Ghoddke
This is multipurpose template. It does two things
Firstly, in the top-half of the report, it summarises budget at the departmental level by bringing together inputs done at various other input templates
It then also shows the total budget for the year and compares it with a point-of-reference budget/Forecast say previous year budget / Target envelop budget
Secondly, in bottom-half of the report, it also lets you enter budget for Revenue or Non-people costs at high level
We can’t use this template to enter HR Costs. For permanent staff we need to use template 4 and for casual staff, we need to enter the info at project level
Current year budget input
Key info about where you can enter budget input
The budget is a total of various input templates which are then converted to financial amounts as ‘Measure’ e.g. HR Amt, Project amt etc.
In order to enter budget at this template, you need to select an appropriate ‘Measure’ which is ‘Planning adjustment’ as indicated by ‘A’ below
Once you select correct measure, the template will then let you enter info in the yellow area as below
Instead of starting from zero base, you can copy your previous budget / actual as indicated by ‘B’ below
You can then increase / decrease the budget either at line level or high-level using similar drop-down
CAVEAT ACTOR : The copy function can lead to duplication / double counting of expenditure. If on top of the budget captured in Projects, we also copy previous year budget/actual for the full-year, it can lead to double counting once at detailed project level and then at high-level planning adjustment.
Forward two years budget input
You can now enter budget for next two years using the high-level input template
To do so, you can copy either previous year actuals, previous year budget or current year budget as indicated by ‘A’ below
Once you have copied the base, then you can either delete or increase/decrease the base by selecting an appropriate option