Casual employees that have not worked for at least 3 months will have their profiles deactivated within MyNIDA. This is done to reduce the bloat of data on employee schedules, control system access, and minimise licensing costs from the software vendor. Casual employee data will be reviewed monthly to ensure that profiles are deactivated within a timely manner.

Process Flow Chart

Open

Step1 HR Group

Go to Team -> HR -> HR Actions

Open

Step 2 HR Group

Start an HR action – Account Deactivation

Step 3 HR Group

Choose Employee and Date Effective from when account of the employee should be De-activated, Click Continue

Step 4 HR Group

Change the Account Status – In active, Pay period profile and Date from when the employee account should be de-activated.

Click on Continue

This sends notification to Payroll, IT and Manager about the Employee account is De-activated.

Deactivation Checklist: -

The De-activation checklist contain less items than the termination checklist. These tasks relate directly to reclaiming assets from employees that are not actively employed by NIDA.

Manager tasks

Return Assigned Assets (check employee has returned assets, then provide to IT)

IT Tasks

IT Review Returned Assets (IT checks assets provided to them by the employee’s manager)