15. Off-Boarding Employees

Process Flow Chart

Open

Once the Employee Terminated from MyNIDA – HR opens the Checklist for Off-boarding an Employee, automatically send the notifications to Manager1, 2, All HR & IT Employees, Payroll, Facilities.

Checklists are accessed via the bell icon in the top-right corner of the screen.

Open

Step 1: Click on the Bell Icon – This page shows you My to do items , My notifications, My Checklists

Step 2: In this screen, the user can access the Off- boarding checklist by selecting my checklist, then clicking “Open Checklist”

Employee Tasks

Offboarding Checklist contains 4 tasks for employees: Instructions, Exit Survey, Return Assets and Handover.

Exit Survey

Return Assets

Handover

Manager & Other User tasks

Tasks to be completed by users other than the employee will require confirmation once submitted.

A summary of tasks follows

Manager tasks

Return Assigned Assets (check employee has returned assets, then provide to IT)

Employee Handover

Facilities Tasks

Terminate Swipe Card Access

IT Tasks

IT Review Returned Assets

Terminate Systems Access

Payroll Tasks

Final Pay Review

HR Tasks

Once all checklist items are complete, HR will proceed with terminating the employee via a To Do Item.