15. Off-Boarding Employees
- Former user (Deleted)
- Erica Bezuidenhout
Process Flow Chart
Once the Employee Terminated from MyNIDA – HR opens the Checklist for Off-boarding an Employee, automatically send the notifications to Manager1, 2, All HR & IT Employees, Payroll, Facilities.
Checklists are accessed via the bell icon in the top-right corner of the screen.
Step 1: Click on the Bell Icon – This page shows you My to do items , My notifications, My Checklists
Step 2: In this screen, the user can access the Off- boarding checklist by selecting my checklist, then clicking “Open Checklist”
Employee Tasks
Offboarding Checklist contains 4 tasks for employees: Instructions, Exit Survey, Return Assets and Handover.
Exit Survey
Return Assets
Handover
Manager & Other User tasks
Tasks to be completed by users other than the employee will require confirmation once submitted.
A summary of tasks follows
Manager tasks
Return Assigned Assets (check employee has returned assets, then provide to IT)
Employee Handover
Facilities Tasks
Terminate Swipe Card Access
IT Tasks
IT Review Returned Assets
Terminate Systems Access
Payroll Tasks
Final Pay Review
HR Tasks
Once all checklist items are complete, HR will proceed with terminating the employee via a To Do Item.