14. Termination of Employee

There are three types of termination HR Actions available within MyNIDA:

Termination (Voluntary) - Used when an employee has submitted their resignation or used by HR when terminating a casual employee that has been inactive for more than 12 months. This action can be used by any Manager.

Termination (In-Voluntary) - Used when the employer will terminate an employee. This action can only be taken by HR.

Termination (Candidate Declined) - Used by HR to terminate a prospective employee from the system when they decline their offer or when the request is withdrawn.

Process Flow Chart

Open

Termination(Voluntary) - Action by HR

Step1: Go to Team -> HR -> HR Actions

Open

Step2: Start an HR action – Termination (Voluntary)

Step3: Click on Start

Choose the Employee’s name who needs to be terminated

Choose the date from which date should be effective

Step 4: Change Account Status to Terminated and advise effective date. Provide a termination reason if appropriate and advise days of the notice and other information if required.

Step 5: Review managers assigned to the account

Step 6: Upload resignation letter to Employee’s documents list

Click submit once complete.

Terminating an employee is automatically approved, with notifications sent to:

• Manager 1

• Manager 2

• All HR employees

• payroll@nida.edu.au

• Facilities

• All IT employees

The Offboarding Checklist is then sent to users. Please check the Off boarding of Employee process document.

Termination ( In-Voluntary)

Step 1: In HR Action, choose Termination ( In-voluntary)

Step 2: Click on Start

Choose the Employee and date

Step 3: Change Account Status to Terminated and advise effective date. Provide a termination reason if appropriate and other information if required.

If Employee needs to be re-hired, please click on box – Rehireable

Step 4: Review managers assigned to the account

The Director of HR receives the notification, Once the director approves notifications send to

• Manager 1

• Manager 2

• All HR employees

• payroll@nida.edu.au

• Facilities

• All IT employees

The Offboarding Checklist is then sent to users. Please check the Off boarding of Employee process document.

Terminate ( Candidate Declined)

Step 1: In HR Action, choose Terminate ( Candidate Decline)

Step 2: Click on Start

Choose the Employee and date

Step 3: Change Account Status to Terminated, and advise effective date.

Submit the HR Action.

Go to Bell Icon on your left-hand side

In Bell Icon, you have My To DO Items, My Notification, My Checklists

Submitted HR action will be in MY To Do Items